The T&M Leak Audit
The T&M Leak Audit is a $1,499 fixed-price written review that traces where unbilled time-and-materials work is leaking through your field documentation. A PDF within 5 business days; it pays back on three weeks of typical T&M leakage.
$1,499 one-time · 5 business days
A subcontractor on a public construction thread lost $4,000 in a single month to unbilled T&M work. On one crew that is $48,000 a year, thirty-two times the audit fee.
The leak you can't see in your books
The pattern is familiar. A foreman gets a verbal go-ahead in the field, the work happens, and the change order shows up two weeks later as a vague text or a blurry photo of a scribbled note. By the time it gets formalized, the GC denies it because the documentation was not submitted in time. The labor and material is already spent. The billing is gone.
Subs and small GCs running this pattern routinely lose thousands of dollars a month to it. The number is invisible because the cost shows up on the job and the bill never does. The first step is naming the specific points in your workflow where the leak is happening.
What this can recover
A subcontractor on a public construction thread reported losing roughly $4,000 in a single month to unbilled T&M work. On one crew that is $48,000 a year: thirty-two times the audit fee. The pattern is the same across the thread: foremen verbally agree to extras, the documentation arrives weeks later, and the GC denies it because it missed the deadline.
The audit names the specific points in your workflow where the leak is happening and what to change so documentation is captured at the moment the work is authorized.
What you send
Three weeks of recent T&M ticket activity in whatever format you currently use: paper, photos, texts, software exports. A short description of how a T&M directive flows from the field through to the change order ledger and the invoice. No client names, contract amounts, or financial statements required.
What you get back
A short written PDF naming the specific points in your workflow where unbilled work is leaking, with concrete process changes that capture the documentation at the moment the work is authorized rather than weeks later. Delivered within 5 business days of intake.
Who this is for
Solo subs, foremen running their own crew, and small GCs who suspect they are eating field changes that should have been billed. Most useful when monthly job-cost reports keep surprising you on the wrong side and you cannot point to where the money went.
Credited toward a Build
If you act on what this audit finds, the full fee is credited toward a Datumel Build, where we install the fix (automations, a tuned assistant, or a configured workbook) directly into your own tools. The audit is the map; the Build is the work.
$1,499 one-time
Pays for itself on three weeks of typical T&M leakage.
This audit is currently under construction and we are gauging demand. Join the waitlist to be first to know when it becomes bookable.
Builds: we install the fix in your own tools
An audit names where margin leaks; a Build installs the fix and the partnership keeps it running. Any audit fee you've paid credits toward a Build.
Change-Order System Install
From $8,000A working change-order system in your own tools: a documentation workflow, memo templates, and a tuned assistant that turns field directives into billable change orders.
Anchored to the T&M leakage it recovers.
Job-Costing Workbook Install
From $6,000A configured job-costing workbook in your own Sheets or Airtable: cost codes, estimate-versus-actual, WIP, and over/under billing, with training to run it.
One job caught going over usually covers the build.
Estimating & Scope-Gap System
From $8,000An estimating and buyout system in your own tools: a scope-gap check, a bid-leveling workbook, and tuned assistants that catch missed scope before it costs you.
A single caught scope gap usually covers the build.
Operations Partner
From $2,000/moAn ongoing retainer that rolls your systems out and keeps them running: monthly tuning of your automations, assistants, and workbooks, with a working call when you need one.
The systems only pay off if they keep running.