A small GC juggling two live jobs doesn't have a contract admin to chase down every field change and get it in writing. What happens instead is a verbal go-ahead, and the paper trail — if it exists at all — gets built after the fact, once memories have already started to differ.
“I've spent countless hours and thousands of dollars trying to manage my projects on apps like Jobber, Procore, and Buildertrend. It's difficult because subs won't update these platforms and I get stuck manually updating everything instead of doing other important work.”
“Under field conditions, where issues arise unexpectedly, approval is often verbal, and there is pressure to remain on schedule. Contractors and subs often proceed without first securing written authorization from the owner.”
How it works
Describe the change while it's still fresh
Right after the field call, not at the end of a long day.
Get a formal CO memo ready for signature
Priced and scoped, ready to send to the owner or client the same day.
Get it signed before the crew moves past the change
So the paper trail exists before anyone's memory of what was agreed starts to drift.
Next step
Free, runs in your browser, no signup.
Change Order MemoFree
Describe the change in plain language. Get a formal CO memo ready to send for approval.
Related terms
Beyond this page
The tool catches it on one bid. The Change Order Audit ($9,999 one-time) finds the pattern across your process.